The Winning Travel & Expense Playbook for Collegiate Athletics: A Day in the Life of a University Athletics Program

University athletics programs operate in a league of their own, managing nonstop travel, tight budgets, ever-changing NCAA rules, and the safety of student athletes on the road. But many programs are still stuck with paper receipts, manual workflows, and disconnected systems that make everyday tasks harder than they need to be.

This eBook breaks down what a modern, unified travel and expense strategy looks like for collegiate athletics. Through a “day in the life” of four key roles—CFO, Compliance Officer, Travel Manager, and Athletics Director—you’ll see how leading universities are simplifying spend, enforcing compliance automatically, and gaining real-time visibility across every team and every trip.

Download this eBook to learn how to:

• Centralize budgets, policies, travel, and reporting across sports programs

• Reduce manual workloads with automated workflows and mobile tools

• Enforce NCAA and university policies proactively (not after the fact)

• Improve safety and duty of care for travelers

• Eliminate duplicate expenses and gain transparency into spend

• Empower coaches and staff with intuitive tools that keep them in policy

Whether you're managing budgets, ensuring compliance, supporting coaches, or keeping athletes safe, this playbook gives you the strategies and solutions to transform your T&E program from fragmented to friction-free.