Save Costs on Ground Transportation Spend with Rideshare

If you could save your organization money and help your team travel more safely, would you? Rhetorical question — of course you would! Our quick fix: increase rideshare over other ground transportation options and encourage employees to share their trip status as part of a personal safety plan.

Start here: policies, spend, and communication

Although traveling by car is still one of the primary modes of business travel, our customers have found a simple way to save costs by making small configuration adjustments to their rideshare expense and insurance policies. To get started, ask questions like:

1. How much are we spending on ground transportation today?
2. What does our organization’s expense policy say about rideshare?
3. Does our insurance policy include rideshare?

After you’ve addressed these questions, review how rideshare expenses are configured in Concur Expense. Make sure the App Center is enabled and that your SAP Concur solution notifications are being sent to your team, so they are encouraged to use rideshare over other forms of ground transportation, like taxis.

Rideshare industry benchmarks: How do you compare?

While digging into the data, look at the year-over-year (YoY) rideshare spend percentages. This metric will help you gauge whether your organization is on par with others in your industry, or if some adjustments are needed. Best practice percentages range between 38% to 87% depending on the industry.

Rideshare formula: How to calculate your potential savings

And now for the fun part: Calculating your potential savings. Use this simple formula to see how much you can save:

(TAXI MEDIAN RATE – RIDESHARE MEDIAN RATE) X (25% OF TOTAL TAXI TRANSACTIONS) = POTENTIAL SAVINGS AMOUNT

So, how did you measure up?

Encourage rideshare for ground transportation

When employees use rideshare apps, they have:

• Autonomy over their itineraries and locations.
• Peace of mind knowing they can safely share their location.
• The ability to reduce carbon emissions for sustainability.

Plus, it empowers your organization to fulfill its duty of care responsibility to keep employees out of harm’s way. To accommodate ridesharing into your organization’s T&E policy read our blog detailing how to prioritize the safety of your employees while offering a highly satisfying travel experience. Then, visit our App Center for more information on how to integrate apps like Uber or Lyft for business.