How Concur Invoice Works

Simplify AP Processing with Concur Invoice

If you're looking for a way to simplify invoice-based spending, accelerate accounts payable processing, and gain visibility and control into how employees are spending money, look no further than SAP Concur.

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What Is Concur Invoice and How Does It Work?

Concur Invoice automates the entire invoice management process from capture to pay. It integrates with Concur Travel and Expense, allowing you to easily track and manage your company’s spend.

Designed for efficiency, visibility, and ease of use, Concur Invoice connects invoices to the rest of your business spending with a single integrated solution. Invoices can be submitted via email, fax, hard copy, or electronically. Data is extracted by AI-powered OCR software and is validated and corrected by either an auditor or an invoice verifier and then assigned to the invoice owner within the system.

Automation reduces manual entries and errors with AI and machine learning to process data from invoices including details such as the invoice number, date, shipping, tax, and more.

At the line-item level, Concur Invoice captures the description, quantity, unit prices, and categorizes the item by expense type. For complex invoices that may require extensive allocations, the system allows the ability to import distributions from Excel, edit the distribution, or save user-specific favorite distributions.

To efficiently process invoices tied to purchase orders, the system can automatically populate PO data from your purchasing or ERP systems, or you can take advantage of the SAP Concur Purchase Request module.

To ensure accuracy and compliance, Concur Invoice automatically:

• Matches invoices to POs and goods receipts
• Flags exceptions instantly for faster resolution
• Uses dynamic approval workflows to route invoices to the right approvers

Connected Tools for Simplified Invoice and AP Processes

With the SAP Concur mobile app, you can:

• Approve invoices, POs, and expenses from any device
• View a summary, image, and line-item details of each invoice
• Approve or reject invoices with one click and add comments

To help your organization better manage every payment you make to suppliers, SAP Concur not only provides complete visibility into how your team is planning to spend, but also where they’ve already spent. Invoices that are ready for processing are conveniently organized in one location, making it simple to pinpoint unassigned or unsubmitted invoices. The solution also offers a payment manager, which automatically prepares payment batches for you.

How Concur Invoice Analytics Improve Spend Visibility, Control, & Reporting

With Concur Invoice Analytics, you can:

• Access real-time visibility into invoice status and spend
• Eliminate manual tracking with automatic accrual reports
• Email spend summaries to department leaders automatically
• Analyze KPIs and dashboards to identify trends in vendor and departmental spend

The power of these insights becomes clear when you see how real organizations are applying them. For the Prison Fellowship, a Virginia-based non-profit helping imprisoned people and their families, using Concur Invoice with Invoice Capture allowed the organization to increase efficiency and pay its vendors more quickly. Automating its invoice process with an AI solution allowed Prison Fellowship to save minutes per invoice and improve spend visibility.

“With Concur Invoice, we know every step of the way where that invoice is... The AI within invoice capture has really helped our organization in the sense that when the invoice comes in, the data is captured off that invoice... It’s been wonderful for us, because we’re no longer chasing down people... It saves us minutes per invoice—and when you’re talking thousands or tens of thousands of invoices a year, that adds up to a lot of time.”

— Stephen Tucker, Vice President of Finance, Prison Fellowship

Concur Invoice Automation and Integrations That Streamline Invoice Management

To efficiently process invoices tied to purchase orders, the system can automatically populate PO data from your purchasing or ERP systems, or you can take advantage of the SAP Concur Purchase Request module.

With AI-powered automation, Concur Invoice helps you:

• Capture, validate, and approve invoices automatically
• Reduce errors and flag potential duplicates before they become issues
• Monitor compliance and cash flow in real time
• Integrate with ERP and financial systems for unified spend data
• Customize your solution with SAP Concur App Center partner integrations

The Benefits of Using Concur Invoice

Concur Invoice management offers a holistic, connected approach to managing all of your spend.

To learn more, try our Concur Invoice self-guided demo.

Frequently Asked Questions About Concur Invoice

What are the benefits of automating the invoice management process?

Automating invoice management can significantly reduce manual data entry, minimize errors, and improve processing times. It provides real-time visibility into invoice status and spending, enhancing financial control and compliance.

Why is integration with ERP and financial systems important for invoice management?

Integrating with ERP and financial systems ensures a seamless flow of data across platforms, reducing the risk of errors and duplication. It provides a holistic view of financial data, promoting informed decision-making and strategic spend management.

How do invoice management solutions ensure compliance with company policies?

The solutions often include automated checks and workflow approvals that ensure invoices are reviewed against company policies before payments are authorized, reducing the risk of non-compliance.

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