Accounts payable automation

Simplify the accounts payable process with an AP automation solution.

Get more out of your accounts payable process with automation

Businesses often receive thousands of invoices each day and processing them all requires time, effort, and resources. Accounts payable automation software helps organizations pay for invoices in an organized, timely manner for the precise amounts.

Given how critical invoice management is to fiscal health, why are so many businesses trusting this process to manual methods like spreadsheets or paper invoices?

Businesses with an automated accounts payable process save on paper, computing resources, and vendor fees from lost invoices and human error. Furthermore, IT staff and accountants save time when they no longer have to pull data together from fragmented sources.

With Concur Invoice, your organization can:

  • Eliminate manual data entry by capturing invoices electronically
  • Streamline workflows by automatically routing invoices and simplifying approvals with our mobile app
  • Time vendor payments and more accurately forecast and manage cash flow
  • Integrate with ERP and accounting systems for a more complete view of spending
  • Generate reports and dashboards that provide more visibility across the entire AP process

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Reduce errors inherent in a manual invoice processing system

By eliminating manual data entry and switching to a system to automate accounts payable, you can cut costs, save time, and cut down on errors. Concur Invoice lets you capture invoices electronically using optical character recognition (OCR) technology, uses two- and three-way matching to pair the PO to its associated invoice, then accurately records it to your AP system.

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Speed up invoice processing with easy-to-use apps

Easy-to-use web-based and mobile applications help you to streamline your AP processes, from on-the-go authorization to supplier payment. With the SAP Concur mobile app, you can match invoices with purchase orders, track progress of submitted invoices, and expedite approvals and payments—anytime, anywhere.

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Powerful forecasting tools make it easy to time payments and control spending

Business intelligence tools give you greater visibility into how employees are spending and help you better forecast cash flow, time payments, and identify additional vendor savings and discounts. You can also see when accounts were reconciled, run accounts payable aging reports, and get insights you need to make better business decisions.

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Streamline the entire invoice process with a workflow tool that allows for precise tracking

Concur Invoice integrates with any ERP or accounting system and connects with solutions from other vendors across the procure-to-pay lifecycle. You can also tailor your solution to handle your company’s unique AP workflows and policies.

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Contact us about a better way to handle expense, travel, and invoice management

Complete the form to have a sales representative contact you, or call +1 (888) 883-8411 today.

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Tips for creating an invoice policy

Use the tips below to create an effective invoice policy and improve your AP process.

Keep the policy clear, concise, and to the point

The easier an invoice policy is to understand, the easier it is for your employees to follow and enforce. Cover the basics, avoid unnecessary language, and double check that it is easy to read.

Invite participation

Ensure you address the pain points that other departments face by including them in your AP policy creation. This can also help them learn about the challenges your AP team faces and help develop working solutions that meet those challenges.

Reference other policies

Consider referencing policies that may affect the management or approval of invoices, such as Document Retention, Delegation of Authority, or Segregation of Duties policies.

Maintain consistency

If people see that you’re applying an invoice policy fairly across all employees, they’re more likely to embrace it. Insist that everyone perform all required actions per the policy, regardless of their status, and keep record of all actions taken.

Emphasize the benefits

Explain the reasons for the policy so that everyone understands it and the benefits. Efficient, accurate invoice management helps everyone. Adhering to policy will help reduce risks of late financial reporting and cut down on the length of audits.

To get more tips into invoice policy creation, and a policy template, read the paper, “Taking the Pain Out of Accounts Payable Management”.

The easier a policy is to understand, the easier it is for your employees to follow and enforce.”

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