Simplifying connections, part 1: Brittenford ExpenseConnect for Concur Travel and Expense

On the road, in the office, or at a conference, staying connected makes a difference. But staying connected means many different things for different people.

  • For the business traveler, it could be the difference between closing and losing a deal.
  • For the travel manager, it could mean the difference between a weekend free from the office and one spent hand-filing expense reports.
  • For the accounts payable department, it could mean the difference between getting proper invoice approvals and explaining the department’s inability to file and pay within 30 days.

Since introducing ExpenseConnect and InvoiceConnect, Brittenford Systems has been partnering with Concur to save customers time and money by facilitating ERP connections.

In this two-part blog series, you’ll learn how each of Brittenford’s Concur- connectors—ExpenseConnect and InvoiceConnect—support Microsoft Dynamics GP or Intacct.  

ExpenseConnect: Seamlessly Connecting Travel and Finance

Concur Travel and Expense Management has saved countless hours for both business travelers and travel managers. Whether it’s easing the approval flow, ensuring policy adherence, or enhancing visibility into overall spending, businesses that leverage Concur recognize lower expense reporting costs and shorter approval times.

Brittenford recognized an opportunity to help clients be even more efficient when it came to exchanging data between their T&E and financial systems, resulting in ExpenseConnect for Microsoft Dynamics GP and ExpenseConnect for Intacct, which connect the leading ERP platforms by  allowing for automatic transfer of pertinent data.  

ExpenseConnect for Microsoft Dynamics GP

ExpenseConnect for Dynamics GP leverages GP web services to create a secure, automated integration between Concur and Dynamics GP.This solution installs directly into your Dynamics GP software and eliminates the need for your organization to manually download and manipulate the SAE (Standard Accounting Extract) file from Concur.

Built on a flexible data mapping backbone, ExpenseConnect securely allows you to define the data mapping from Concur to Dynamics GP.The easy-to-use and flexible mapping functionality ensures that you can configure data elements from Concur to Dynamics GP in a way that fits your specific business requirements without costly custom development efforts.  

ExpenseConnect for GP Success Story: Arizona Diamondbacks Connects Travel and Finance for Scouting and Operations Team

Since its inception, The Arizona Diamondbacks have won five National League West division titles, one pennant, and one World Series. Yet the organization couldn’t have had their on-field success without the hard work and dedication of the players working behind the scenes—and that includes the finance and accounting department.

Already using Concur to manage the travel expenses of scouts, baseball operations staff, and front office executives, the Diamondbacks needed to simplify the process of connecting T&E information to their ERP software—Microsoft Dynamics GP.

“Concur was our first step toward moving away from paper-based expense reporting, but getting data into Microsoft Dynamics GP required hand-keying multiple lines of data for each expense report. Our ultimate goal was to create a completely automated expense management workflow, including approvals, without having to stop at the end of Concur’s functionality.”

To complete the connection, the Diamondbacks engaged Brittenford to handle the project, who implemented the connector between Concur and Microsoft Dynamics GP in about one to two weeks. See the entire case study on the Brittenford Systems website.  

ExpenseConnect for Intacct

A packaged cloud-to-cloud integration product that eliminates the need for your organization to manually download and manipulate files for integrating data between systems.

Built on a flexible data mapping backbone, ExpenseConnect securely allows you to define the data mapping from Concur to Intacct.Easy-to-use and flexible, ExpenseConnect ensures that you can configure data elements from Concur to Intacct in a way that fits your specific business requirements without costly custom development efforts. You may configure the product to integrate expense reports from Concur into any of the following modules within Intacct:

  • General Ledger (Journal Entry)
  • Accounts Payable (Bill) and/or Cash Management (Credit Card reimbursements)
  • Time & Expense (Expense Report)
  • Order Entry (Sales Invoice)

Learn more by watching this demonstration video showing how automatically connecting can save your organization time and money.  

ExpenseConnect for Intacct Success Story: Project Management Vendor Steps Up Travel Spend Visibility

AtTask is the SaaS leader in project management solutions serving a broad range of customers in a variety of industries from Media to CPG. Listed among the 500 fastest growing companies for three consecutive years, receiving the ‘Red Herring 100 Global Award’ and the ‘Red Herring 100 North America Award’ for top private companies; AtTask was going through growth—but needed to simplify the expense process for sales and management.

Even with a specific modification needed due to the company not using Intacct’s Time and Expense Module, Brittenford was able to quickly customize and integrate using ExpenseConnect for Intacct.

"The implementation was so smooth, we were actually blown away! We had done several implementations before Brittenford’s ExpenseConnect, and most systems live up to 80% of their promises,” explainsAmy Engh, AtTask’s Assistant Controller. “Brittenford delivered on everything they told us they could do, and it was really fast.”

The team found ExpenseConnect easily configurable—and the process on their end was simple, since Brittenford was very responsive and set up their new system quickly and efficiently. The results? “What used to take 6-8 hours each week in manual data entry now takes us literally 20 minutes with ExpenseConnect,” according to Engh. Learn more about this company’s move to simple connections with ExpenseConnect for Intacct.  

Concur and Brittenford: A Relationship Based on Simple Connections

Since 2013, Brittenford and Concur have worked together to integrate solutions focused on reducing risk, lowering costs, and shortening processing time. Watch the video to see how simply your data comes together with Concur and ExpenseConnect.

Ready to learn more? Take the next step by contacting Brittenford Systems via the App Center here or here or speak with your Concur representative. If you purchase ExpenseConnect by December 23, you will receive 2 free months (about a 20% savings) plus $250 off of the setup fee.

Stay tuned for part two, covering the facts and benefits of InvoiceConnect, available for either Microsoft Dynamics GP or Intacct.

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