How Healthcare Organizations Integrate P-cards for Hands-off Processing

The integration of organizational purchasing cards (p-cards) has freed organizations in all industries from the pains of filling out paper-based purchasing orders. Long gone are the days of expensive, fixed processing costs and limited transactional control. Now, physicians and staff can enjoy more self-initiated spend while healthcare organizations redeem attractive rebates.

But as the number of p-card transactions continues to grow, healthcare organizations are looking for more efficient ways to increase the control and visibility into this category of spend.

Does manually managing p-card programs give you a headache?

If your organization’s p-card process is outdated, you’re likely familiar with this scene: Running around the office to collect and gather hundreds of receipts, but, of course, one staff member can’t find their receipt and another staff member’s receipt is illegible from getting wet in the rain. Now your reporting data has holes and you have to spend even more time trying to decipher splotchy ink. And yet, you still have more receipts to gather, expense data to enter, and statements to approve. Weren’t p-cards supposed to make things easier? Couldn’t your time be better spent?

Manually managing p-cards is slowing down the AP process, causing you to miss out on the valuable rebates that were supposed to make your program more financially advantageous.

Not only are you potentially missing out on saving money, but a lack of control over p-card programs can also result in financial and risk-related problems, such as:

• unnecessary waste
• out-of-policy spending
• fraudulent activity

All which are more headaches to deal with in the future.

Simplifying the p-card process with SAP Concur

Company Bill Statements from SAP Concur simplifies and centralizes the p-card process, allowing you to gain more visibility and control over your p-card program. With an automated solution, the process from purchase to general ledger can be finished in a matter of days, rather than waiting weeks, so you can be sure to cash in on those valuable rebates.

It’s easy with Company Bill Statements, just:

1. Quickly capture: Assign charges to each cardholders’ statement.
2. Automatically assign: Automatically give transactions the appropriate expense type.
3. Validate and submit: Allow staff to validate their own transactions and submit reports after the statement period ends.
4. Approve and pay: Check each statement as it still goes through your regular approval workflow before being extract for payment.

Want a more comprehensive and robust view of all employee spend data? Integrate Company Bill Statements with Concur Travel and Expense. Or check out our Payment Solutions for the ease and automation of corporate card payments.