How to Make Business Travel Less Painful

If you travel for business, you already know how stressful it can be. You’ve got strict deadlines, forms, rules, procedures, confirmations, check-ins, check-outs… and that’s not even counting the actual business you need to take care of. It’s even more difficult if you’re not a regular business traveler.

But while traveling can be difficult for most – it affects health, happiness and takes you away from your family, your home – there are many ways you can reduce your “day-of-trip” stress. And that’s exactly why we’ve compiled these travel day tips for you – a business travel checklist, if you will.

 

Plan your ancillary travel

 

Arranging travel to and from the airport, pre-trip, offers peace of mind by giving you one less thing to think about all day. Many hotels offer free shuttles and several car rental companies will pick you up. For example, if you use TripIt to organize business travel plans in one place, you can link your Avis and TripIt accounts to sync itineraries and make an Avis reservation in just a few clicks.

If you’re traveling to a large airport, make sure you know which terminal you’re heading to so you can plan accordingly if need be.

 

What to consider when packing

 

Health: Drink extra water and avoid becoming dehydrated from the night before. Vitamin packs and water additives containing high amounts of vitamin C can give your immune system the boost it needs to fight off whatever lurks in the “recycled” air. Skin can dry quickly while traveling. To avoid giving your business associates the elephant skin handshake, bring a travel-sized moisturizer. The free gifts you get from companies like Sephora or Birchbox are perfect for travel.

Organization: Stay organized by sectioning your luggage for easy unpacking. Try luggage cubes or even plastic zipping bags. It also helps to stay on top of reservations, confirmations, potential changes and all of the other details of your travel itinerary. Pack so that all of this information is easily accessible. Or, if you use TripIt, all of this information is at your fingertips via your smartphone.

Money: Business travel fees can add up quickly, so it’s important to save money wherever possible. There’s a little-known trick for avoiding baggage fees: most airlines will not charge you if you check your carry-on at the gate.

Pack a lunch for the plane ride. Bring snacks. Bring your own water bottle. Don’t waste money on overpriced items at the airport or on the plane. Stretch it out and put it toward something fun on your trip.

Spending money is often the biggest stress of business travel. The right technology makes it easy to spend in compliance and avoid additional corporate credit card fees. At Concur, we use (you guessed it) Concur to help our employees manage expenses on the go. Our business travelers can breathe easy knowing that 73% of expense reports are approved and submitted for reimbursement within three days.

Having a plan to save money, along with an understanding that you won’t need to wait weeks for reimbursement, makes business travel more enjoyable.

So plan ahead and then relax while you focus on the real task at hand – investing personal time and making valuable connections with your important customers or prospective clients.  

Do you have business travel plans looming? Find out what it’s like to travel without the hassle of holding onto paper receipts for your expense report with a free trial Concur.

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