Concur Meeting Streamlines the Entire Corporate Meeting Management Process
Concur Meeting, formerly Cliqbook Meeting, is an on-demand service that streamlines the coordination of corporate meetings, seamlessly connecting group travel booking capabilities with the entire meeting planning process. Concur Meeting employs the same technology as Concur Cliqbook Travel – the leading online corporate travel management service trusted by thousands of companies to simplify online booking and reduce associated travel processing costs. The same powerful combination of integrated workflow, approval mechanisms, and real-time reporting found in Concur Cliqbook Travel is now available via Concur Meeting to empower organizations to efficiently manage group travel and the planning process associated with corporate meetings of any size.
How Does Concur Meeting Work?
A template driven, point and click interface enables the meeting manager to quickly and easily create and define the parameters for the meeting, including an attendee list, registration steps, travel policy, the hotel block, ground transportation and much more. A major benefit of Concur Meeting is the ability to automate the management of hotel blocks, including the capture of guest details and block capacity. The meeting manager can also include customized survey questions to collect the information required to plan event logistics and capture meeting input.
Invitations are sent to the attendee list via e-mail, with a link to specific content pages that guide invitees through the meeting registration and travel booking process. With just a few clicks, the invitee is registered and receives a confirmation itinerary. The meeting manager is also able to send out subsequent emails including reminders or additional announcements to those that have already registered. Concur Meeting’s easy-to-use interface produces manifests for meeting and traveler logistics, including information required for rooming, food and beverage, ground transportation and other meeting arrangements and logistics.
Throughout the entire life cycle of the meeting, meeting managers are in complete control with the ability to:
- Set and enforce travel policy for all attendees
- Monitor invitation and attendee lists, including edit, add and remove features
- Facilitate communications to the meeting audience at any given time
- Manage maximum capacities related to room blocks, special events, and scheduled sessions
- Run real time reports for estimating and planning purposes
What problem does Concur Meeting solve?
Concur Meeting is an on-demand service that streamlines the planning and coordination of travel for corporate meetings solving common problems including:
- Cumbersome meeting planning and logistics. Concur meeting provides one centralized hub for all meeting-related planning, including attendee lists, registration steps, travel policy, the hotel block, ground transportation and much more.
- Time-consuming and manual booking process. Online travel booking for attendees are defined on meeting specifications – making it easy for everyone involved in the meeting to book like travel.
- Unknown number of attendees. Concur manages meeting invitations and attendees, making registration and RSVPs simple.
- Lack of communication. Attendees stay informed with Concur Meeting, as they can easily access the meeting agenda and other information online, anytime.