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ROI Calculator

How much can you save with Concur Breeze?

It doesn't get much easier than this. Plug in the blanks below and we'll automatically calculate what you could save by using Concur Breeze. We'll even provide you with a fancy PDF report to put on your wall. You can use it as a tool to convince your boss or a certificate of achievement to tout what you saved the company.

Starting points
Number of expense reports per month:
Total value of average monthly travel and entertainment (T&E) expense:

Monthly cost

Current cost

Savings with Concur Breeze
Number of administrative hours dedicated to expense report data entry:

Concur Breeze allows you to eliminate expenses associated with manually processing and entering expense reports into your accounting system by bringing that full process online, automating it entirely and giving you the data electronically so that uploading it to your accounting system is like attaching a file to an email. With Concur Breeze, your company can save $0 in accounting expenses.

Details
With an assumed cost per hour of:

Companies who use spreadsheets for expense reporting dedicate many hours of finance or bookkeeper time to approving and auditing expense reports, as well as manually entering them into their accounting system. In Concur's experience, the people who handle expense reports and the accounting system typically cost companies in the range of $25-$35 per hour.

Details
Average value of "unreasonable" expenses:
Assumption: 20% of costs exceed "reasonable" expectations by at least 10%

Many small companies do not set spending limits for their employees. However, when companies don't state what is reasonable, employees tend to push the boundaries and over-spend. In Concur's experience, 1 in 5 expense claims are above the reasonable limit and employees tend to overspend by 10%.

Details

Small businesses often incur unnecessarily high expenses because they don't set reasonable limits for employee spending on travel and entertainment. Concur Breeze allows you to set reasonable limits for expenses, and then highlights each occasion when an employee is over and makes everything visible to the employee and the approver. With Concur Breeze, your company can save $0 by limiting overspending.

Details
Number of expenses submitted via express mail:
Assumption: $15 per report

Companies who have geographically distributed employees incur fees if paper-based expense reports are mailed to an approving manager who may be located at a different office and/or to the central accounting office for final processing. When employees are late submitting their expenses, they may even send them overnight via express mail.

Details

Concur Breeze allows you to eliminate the costs associated with mailing expense reports from one location to another by electronically routing them through an approval workflow and offering a free service for faxing in receipts (which is IRS compliant) and imports scanned receipts. With Concur Breeze, your company can save $0 in mailing expenses.

Details
Value of entertainment costs misallocated and not deducted from taxes:
Assumption:35% deduction

Entertainment expenses are usually tax deductible at an average corporate tax rate of 35 percent. If employees mis-allocate expenses, your company will miss out on a valuable tax-savings opportunity which impacts the bottom line.

Details

When expenses are not accurately coded as travel and entertainment, your company cannot claim them as a tax deduction. Concur Breeze makes it easy to classify spending and ensures that it is properly accounted for when you export the data to your accounting system. With Concur Breeze, your company can increase tax savings by $0.

Details
Credit card late fees and interest charged back to the company by employees
Assumption: Card companies typically charge 1.5% of the overdue amount

Very often, employees wait until an expense is actually incurred (i.e., take a flight) before they fill out an expense report and it can take two to three weeks for them to get reimbursed. If the employee has used their own personal credit card and their statement is due before they get reimbursed, they can either 'loan' the company money by paying immediately or they can wait until they get paid and incur the 1.5% late fees and interest payment that the credit card company will charge. In most cases, the employee will expense these charges back to the company the following month.

Details
Percentage of employees who incur late fees:

Your company can eliminate having to reimburse employees for credit card late fees and interest when they hold off making a payment until they have been reiumbursed. Concur Breeze allows you to dramatically speed up the reimbursement cycle time by automating the entire process from expense report entry to payment. With Concur Breeze, you can save $0 in late fees and interest.

Details
Late penalty as fixed fee or percentage of average expense report:
Late fee as fixed cost     Late fee as percentage of outstanding balance

Total monthly savings:



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