Smart Expenses – Eliminate the need to track and manage paper receipts

With one seamless process for managing travel and expenses, Concur takes the traveller's itinerary from travel booking and starts the expense claim. This helps eliminate the need for a receipt tracking process, but more than that, it helps you keep greater control of your business. Expense management is easier when the expenses are taken out of the hands of employees and managed automatically based on the policies and audit rules you have chosen.

Automation reduces the need for error-prone manual data entry, it helps reduce fraud and mistakes that may occur during the travel booking and expense management process.

Travel booking

Your expense claim is automatically generated when you book travel and is continually monitored for changes or updates.

The corporate and personal credit card purchase

Your expense claim is automatically populated with your credit card and travel purchases, so completing it is quick and easy from the office or on your smartphone. Concur can see what charges have been occurred on the trip.
When travel is booked within policy and paid for with the corporate credit card, Concur automatically reconciles that data with e-receipts, where available.

A hotel, or car rental booking

Leveraging data from the global Concur® Connect programme, Concur is a pioneer in delivering electronic receipts.

Currently widely used in the US, electronic receipts or e-receipts are complete, live, electronic folio data that contains the entire record of a supplier transaction, provided by participating accommodation, air, rail and car rental suppliers. This electronic receipt data is fed directly into the expense report ensuring that the information is accurate, while saving time and effort throughout the entire expense claim process.

Smart™ Expense

Industry-leading technology automatically reconciles the data captured from the travel booking, the corporate credit card purchase and electronic data supplied from e-receipts. This generates a Smart Expense.

A Concur Smart Expense is a trusted transaction that automatically populates Concur’s streamlined expense management solution and requires no additional audit or approval. Nearly everything that is needed to prepare and submit the expense claim is captured.

However, when paper expense receipts are still required, Concur’s automated receipt imaging service easily allows travellers to submit paper expense receipts electronically to assist in VAT management and recovery.

This ability of Concur to give you a 360 degree view of travel transactions is a first for the travel industry.