GlobalExpense from Concur

Simplify Expense Management and Enhance Compliance

Ensuring compliance with complex legislation around income tax and VAT for expenses is essential. Often, this can be difficult, costly, and time consuming to achieve. And, getting it wrong could prove to be quite damaging.

Concur’s GlobalExpense offering, accredited by the ICAEW*, delivers complete control and guaranteed statutory compliance for employee expenses. In addition, because this solution provides a 100 per cent receipt audit function, we can quickly identify items where VAT is not being recovered through a failure to provide a valid VAT receipt.

In addition to automating your expense process, you will:

• Increase your policy, tax and VAT compliance
• Increase your VAT reclaim
• Reduce the time taken to administer P11Ds
• Increase claim accuracy with 100 per cent receipt auditing

Increasing policy compliance

The GlobalExpense solution supports multiple expense policies that can be applied across many different levels within the organisation. The spend limit and claim rule engines work together to apply company policy and highlight exceptions to the claimant and/or authoriser. Reports identify authorisers who consistently approve out-of-policy claims. Experience and research, from the Employee Expenses Benchmark Report, tells us that even though some 15 per cent of claims are out of policy, typically more than 99 per cent are authorised!

Increasing VAT reclaim

Concur can help you by identifying claims where receipts have not been submitted and identify where you are able to increase VAT reclaim by ensuring that your users know how to submit the correct information in order to reclaim VAT. Clients have seen their VAT reclaim increase by 15 per cent, with some reporting an increase of 200 per cent when using GlobalExpense.

Automating your P11D

Our ICAEW accredited* system incorporates an HMRC-approved form P11D and gives your organisation the ability to automatically create P11D forms that can be distributed to employees and also be submitted automatically to HMRC. This way, your organisation can ensure that P11Ds are always accurate.

Increasing claim accuracy

Administering receipts is a high volume, low value task for business. Concur offers a 100 per cent receipt audit service with the GlobalExpense solution. This service identifies receipts that breach company policy, or claims where VAT is not being reclaimed because of incorrect information or missing receipts.

Repaying expenses quicker

With GlobalExpense from Concur, there are no more expense claim submission cut-off dates. Expense line items can be submitted on a daily basis, as and when they are incurred. Business expenses can then be reimbursed quicker, as payments are made daily, weekly, or in line with your requirements.

Interfacing with your accounting solution

The expense management solution will interface with your current accounting solution via an automated feed, so there is no requirement to spend time importing and exporting data from one system to another.

We employ specialist qualified accountants as part of your account management team. Our dedicated account managers regularly monitor spending and policy compliance and work in partnership with you to introduce efficiencies and deliver genuine cost savings.

Our new GlobalExpense offering is accredited by the ICAEW.