Pre-approved travel with Concur’s travel request functionality

Know before they book…with Concur’s travel requests, managers gain visibility into employee travel before they book, making it possible to approve, reject and request modifications to trip planning. Travel requests provide organisations, managers and employees with:

• A higher level of travel policy compliance
• Greater spend control
• Efficient trip planning and expense reporting

Travel requests

It’s all about making employees’ lives easier and reducing cost and risk for organisations. Travel requests keep everything in check so there are no surprises when it comes to employee travel ultimately providing peace of mind for the entire organization.

Employee trip preparation made easy

Travel planning and approvals can happen automatically with the integration of travel agencies, online booking and expense management processes giving organisations greater insight into travel planning. And the best part is employees only enter their travel details once.

Booking integration options

Information flows smoothly from travel requests to Concur’s integrated and complete travel and expense platform and automatically incorporates your online travel, travel agency or outside corporate system into the process. Travel requests can be used alone or along with Travel or Expense and there are many integration options:

• Employee-entered travel requests sent for approvals
• Employees use Concur’s travel booking solution to automatically create a travel request
• Agencies book travel for employees based on notification after approvals

Be in control of expenses before they are realised

Unnecessary and wasteful travel can be eliminated by providing the same level of control and flow for pre-trip approval that is currently provided for expense management, ensuring even greater travel policy compliance.

Greater insight leads to better reporting and control

Travel requests provide greater insight into pre-planned and actual expenses allowing for clearer forecasts of travel costs and volume. Greater insight leads organisations to more:

• Effective expense management
• Efficient cost control
• Streamlined client billing

Expense reporting simplified

Expense reporting and management is simplified and data entry and errors reduced with planned travel as all required trip information can be pre-populated into expense claims.