The Benefits of Adopting Best Practices

Here are just a few of the benefits companies realize from establishing best practices by automating their business processes:

Ease of use

Concur’s automated on-demand solutions use intuitive browser-based interfaces to ensure that every employee adheres to established corporate policies. Context-sensitive helper screens guide employees through the process of booking flights, arranging meetings, submitting expenses or requesting a vendor payment, making it quick and easy for both casual and frequent users to access and use Concur’s services from virtually anywhere.

Robust, flexible workflow

No two organizations are alike. Automated business processes should be flexible enough to adapt and scale as your organization’s needs change. Concur’s services enable you to tailor the service to fit the unique needs of your company’s policies and workforce.

Automatic expense data import

Organizations using an automated solution can virtually eliminate data-entry errors and significantly reduce fraud by taking advantage of a direct feed from their corporate credit card. Because all card transactions are automatically imported into the system, the process of generating and approving reports is accelerated while accuracy is increased.

Audit capability

Because automated expense reporting solutions make expense reports available online, any expense report or line item can be accessed with just a few clicks. Plus, Concur Expense provides a complete audit trail for each report so that expenses and approvals can be tracked from the moment they’re submitted.

Electronic imaging

Automation enables organizations to say goodbye to the mess, hassle and expense of keeping track of and storing paper receipts and invoices. Concur solutions come complete with Concur Imaging – a powerful solution that lets employees use any fax to submit and attach their receipts and invoices electronically to any expense report. Receipt images are available online for approval or audit and comply with IRS requirements.

Powerful analysis tools

One the biggest benefits of an automated expense reporting process is the valuable expense data it generates. Web-based business intelligence tools like Concur Analysis enable organizations to leverage this data to help them negotiate more favorable terms with travel vendors and to ensure that spending is in line with corporate policies.

Fully configurable rules, built-in policies and compliance alerts

In addition to streamlining the process of managing expense reports, automation also enables organizations to enforce compliance with corporate policies and financial regulations. Business rules can be assigned based on level, organization or geography, and out-of-compliance expenses can be flagged ensuring that employee expenses are in line with established corporate travel policies.